How can a Coordinator add learners to a batch?

How can a Coordinator add learners to a batch?

A Coordinator can create a new batch and add learners to it or he can add learners to an existing batch.


Please note that any role cannot invite new people to an existing batch if the batch has started. New people can be invited to take the course before the commencement of the batch.


In this article, you will see the "Invite new people" option because the batch has not started yet.


In order to add learners to a batch, you can:


1. Click on "Courses" in the side-navigation bar.

2. Select "Batches".



3. Click on the batch to which learners are to be added.



4. Once done, you can click on the "Add Learner" button as shown in the screenshot below.



Here, you can add the learners using the following options.

  • Invite new people - You can invite new people to sign up for a course and they will receive an auto generated email to register. These invitees will go through the entire enrollment flow - including setting up their own user accounts and paying for the course (if it is a paid course).  


In order to invite new people, you can:


1. Enter the email addresses in the box.

2. Click on "Invite new people"



  • Assign to existing people - Choose from existing learners on the platform. These learners  are automatically assigned to course without needing to go through the enrollment flow and without payment. 

1. You can search for learners in the search box. The drop down menu will show you a list of all learners already on the platform.
2. Once you select learners you want to assign the course to, you can choose to send them emails notifying them about being added to the course by checking the option.
3. Click on “Assign User” to assign the course to these learners.

 


  • Import from Excel - (you can download our sample template): 

1. Click on “Download Sample Template” and fill in the details of people you want to add to courses. 

2. Select the country and time zone 

3. Upload the filled out template by clicking “Browse File” and selecting the Excel file from your system to upload.


4. Once you have selected the file, click on “Import” to import those learners  and assign them to the course.

 

This is what the sample template look like. It has a number of Optional fields which you can choose to skip.



  • Import from batch - You can add students from another batch to the course. 
  1. Select the batch from the drop down menu 

  2. Click  Import Learners


 


  • Import from learner group - You can add students from an existing learner group.

 Click on the "Import from Learner Group" option after clicking on the "Add learner" button.


1.Select the learner group from the drop-down in the pop-up that appears.

2. Click on "Assign learners" after selecting the learner group from the drop-down.



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